What must a healthcare provider document when disclosing Protected Health Information (PHI)?

When a healthcare provider discloses Protected Health Information (PHI), it is essential to document the purpose of the disclosure and the identity of the recipient. This requirement stems from the necessity to maintain accountability and transparency regarding PHI handling, which is central to HIPAA regulations.

Documenting the purpose of the disclosure ensures that there is a justifiable reason for sharing a patient's sensitive information, which could range from treatment and payment processes to healthcare operations or legal obligations. Additionally, recording the identity of the recipient of the PHI aids in tracking who has accessed the information, thereby enhancing security protocols and compliance with privacy standards. This provision serves as a safeguard against unauthorized access and reinforces the protection of patient confidentiality.

While other options, such as detailing the cost of the disclosure or listing all patients informed, may involve recording some information, they do not align with the core HIPAA requirements for transparency and accountability in the use and disclosure of PHI. Similarly, while documenting the time and place may have relevance in certain contexts, it is not a fundamental requirement under HIPAA for the disclosure of PHI.